Event Rental Equipment Care Guide | The Flawless Table & Co.

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Equipment Care Guide

Learn how to properly care for your rental items from The Flawless Table & Co.

Follow simple guidelines to keep equipment in excellent condition and help prevent cleaning or damage fees.

1. General Care (All the equipment)

Must be installed on a straight, level surface.
For cleaning, use only a wet rag with water, no chemicals or cleaning products.
Do not use tape, double-sided tape, glue, nails, screws, staples, or command hooks, zip ties, wire.
Please ensure all equipment is clean before pick-up. Do not leave marks of dust, dirt, mud, grass, dog hair, liquid or food.
Do not use pens, scissors, inks, or permanent markers on or near the equipment. Any non-removable marks will result in additional charges.

Champagne Wall

Once installed, do not transfer or move. (Heavy equipment).
Do not drag the equipment
Do not stand on the wood boxes.
Clean shelves after use, no not leave sticky champagne.
Please turn off sprinklers the night before the event to ensure the ground (grass or dirt) is completely dry.
Keep sprinklers turned off until the rental equipment has been picked up.
In case of rain or bad weather cover the champagne wall with plastic bag and disconnect neon sign (outdoor).
Overnight, never leave equipment outside the closed facility. (Not in public access).

Champagne Glasses & Disposables

Real glass flutes: Washing is not required, but please ensure they are completely dry before pickup.
Please remove all disposable flutes and client decorations after the event.
Please leave real glasses empty as originally set up for Pick Up.

Seating Chart Mirror & TF Decor

Once installed, do not transfer or move. (Delicate equipment).
Do not remove, reposition, or peel off seating chart cards or wax seals.
Turn off LED (fake) candles when not in use.
If weather conditions become unsafe (rain or wind), please bring the setup indoors
Please leave TF. décor items as originally set up for Pick Up.

Cocktail Tables

Once installed, do not transfer or move. (Heavy equipment).
Do not stand or sit on tables.
Protect from direct sun exposure when not in use by using protective covers.
Use table runners, linens, or removable décor only.
Use only LED (fake) candles or enclosed candles (in glass holders).
Wax damage will require professional cleaning or refinishing.
Please remove all food, liquids, plates, and client decorations after the event.
Fully cover all tables to protect from rain, making sure the protective covers reach the ground. Secure them by tying or weighting them to prevent movement from wind.
Do not roll or spin the tabletop.
Do not let tables fall or drop.
Carry carefully and place gently onto the base.
Handle all equipment with care.

Linens

Linens may need to be steamed or ironed before use.
After the event, fold linens neatly and have them ready for pick up

Cross Back Chairs

Do not drag chairs, please lift when moving.
When moving chairs, always lift and carry them by the seat. Do not lift or carry chairs by the delicate wooden cross back.
Do not stand on chairs.
Do not attach decorations using tape, glue, staples, nails, or adhesives.
Do not leave chairs outside overnight. Instead, place them in a secure, covered area (such as a garage).

Farmhouse Tables

Once installed, do not transfer or move. (Heavy equipment).
Do not stand or sit on tables.
Protect from direct sun exposure when not in use by using protective covers.
Use table runners, linens, or removable décor only.
Use only LED (fake) candles or enclosed candles (in glass holders).
Wax damage will require professional cleaning or refinishing.
Please remove all food, liquids, plates, and client decorations after the event.
Please turn off sprinklers the night before the event to ensure the ground (grass or dirt) is completely dry.
Keep sprinklers turned off until the rental equipment has been picked up.
Fully cover all tables to protect from rain or moisture, making sure the protective covers reach the ground. Secure them by tying or weighting them to prevent movement from wind.

Foldable Tables

Do not roll Round tables.
Do not drag tables, please lift when moving.
Do not stand or sit on tables.

White Resin Chairs

Do not drag chairs, please lift when moving.
Do not stand on chairs.
Do not attach decorations using tape, glue, staples, nails, or adhesives.
Do not leave chairs outside overnight. Instead, place them in a secure, covered area (such as a garage).

Wooden Arch

Do not drag or move the arch once installed.
If zip ties are used, please do not tighten them too tightly. The wood is delicate and excessive pressure may cause indentations or cuts on the frame.
Do not attach nails, screws, staples, or strong adhesives directly to the wood frame.
In case of rain, the arch must be covered immediately to protect the wood from moisture damage.

Grass Walls, Floral Walls & TF Decor

Once installed, do not transfer or move. (Delicate/heavy equipment).
Do not remove, reposition, or peel off seating chart cards or wax seals.
Turn off LED (fake) candles when not in use.
If weather conditions become unsafe (rain or wind), please cover with a plastic bag.
Please leave TF. décor items as originally set up for Pick Up.

Table Setting TF Decor

Turn off LED (fake) candles when not in use.
Charger plates and cloth napkins are for decorative purposes only.
Please leave TF. décor items as originally set up.

Arch

Do not drag or move the arch once installed.
If zip ties are used, please do not tighten them too tightly. The wood is delicate and excessive pressure may cause indentations or cuts on the frame.
Do not hang or install any personal decorations without approval from The Flawless Table & Co.
Do not attach nails, screws, staples, or strong adhesives directly to the wood frame.
In case of rain, the arch must be covered immediately to protect the wood from moisture damage.

Poles and Hanging Lights

Install on firm ground, not muddy or too soft.
Once installed, do not transfer or move the setup.
Do not attempt to move or pull the poles.
Do not try to twist the poles.
Handle all equipment gently.
Do not lean against poles.
Do not pull, adjust, or hang additional items from the light cables or poles.
Do not hang or install any personal decorations without approval from The Flawless Table & Co.
Do not tamper with wiring or electrical connections.
Do not allow the structure to lean or become unstable.
In case of bad weather, stop use and disconnect the lights.
Please turn off sprinklers the night before the event to ensure the ground (grass or dirt) is completely dry.
Keep sprinklers turned off until the rental equipment has been picked up.
Do not use water near electrical components or connections.

Bar

This item is for service use only
Do not move or reposition the bar once installed
Do not drag the bar
Do not stand, sit, or place excessive weight on the bar
Use a silicone protective layer when serving drinks or food
If used for bar, buffet, or food service, please cover the surface or use a protective layer at all times
Never place hot, cold, wet, or sticky items directly on the surface Keep the bar surface dry at all times
Prevent spills and clean any liquid immediately
Bar is made of synthetic wood, not real wood. Exposure to liquids or sudden temperature changes may cause swelling or permanent damage
Keep the bar in a dry, stable, and level area at all times
In case of rain or bad weather, cover the bar with a protective cover to prevent damage and keep it dry at all times
Use with care at all times to avoid damage

Dance Floor

Keep the dance floor covered with a tarp when not actively in use to protect it from dirt, moisture, or debris.
Especially important for outdoor events.
Avoid direct and prolonged exposure to intense sunlight.
Clean any spills immediately, including water, soda, alcohol, or food.
Stains left unattended may cause permanent damage.
Gently sweep before and after use.
Do not drag tables, chairs, DJ equipment, speakers, or décor across the surface.
Lift items completely before moving them.
The dance floor must remain in the installed area.
It cannot be transferred to another location once set up.
No standing water, hoses, or pressure washing.
If rain is expected outdoors, it must remain covered.
No direct flame, sparklers, fireworks, bubbles, or hot wax allowed on the surface.
Avoid sharp metal heels or damaged heel tips that can dent or puncture the floor.
No nails, screws, or staking through the panels.
Do not apply tape, stickers, vinyl decals, or adhesive materials to the surface unless approved in advance.
The dance floor is designed for dancing only.
Vehicles, heavy staging, or large equipment are not permitted.
Excessive dirt, mud, gum, or damage may result in additional cleaning or repair fees.

Pop Up canopy

Do not hang heavy items or apply weight to the frame.
Do not move the canopy once it has been set up by our team.
Secure all legs properly at all times (weights/stakes must remain in place).
Do not use open flame or heat sources under or near the canopy.
In case of strong wind, rain, or unsafe weather, stop use immediately.
Do not leave canopy unattended during windy conditions.
Do not climb, hang, or place body weight on the canopy structure.

Furry Bench

Must be placed on a flat, level, and stable surface. Avoid muddy or soft ground.
For seating only. Do not stand or jump on the bench.
Keep food, drinks, makeup, sharp objects, and adhesives away to prevent stains or damage.
Once installed, the bench must remain in its designated location. Do not move or drag it.
In case of rain, carefully lift and move the bench indoors immediately. Never drag it.
Keep the bench clean and dry at all times.

Hanging Barrel Lights

Once installed, do not transfer or move the setup (heavy equipment).
Do not attempt to move or pull the barrels from the poles.
Do not drag or roll barrels.
Handle all equipment gently.
Do not stand or sit on the barrels.
Do not pull, adjust, or hang additional items from the light cables, poles or wood poles.
Do not hang or install any personal decorations without approval from The Flawless Table & Co.
Clean barrels after use, especially if drinks, liquids, or food were placed on them.
Keep barrels free from sticky residue, wax, or stains.
Do not tamper with wiring or electrical connections.
Do not allow the structure to lean or become unstable.
In case of bad weather, stop use and disconnect the lights.
Please turn off sprinklers the night before the event to ensure the ground (grass or dirt) is completely dry.
Keep sprinklers turned off until the rental equipment has been picked up.
Do not use water near electrical components or connections.

Barrels

Once installed, do not transfer or move the setup (heavy equipment).
Do not drag or roll barrels.
Handle all equipment gently.
Do not stand or sit on the barrels.
Clean barrels after use, especially if drinks, liquids, or food were placed on them.
Keep barrels free from sticky residue, wax, or stains.
Please turn off sprinklers the night before the event to ensure the ground (grass or dirt) is completely dry.
Keep sprinklers turned off until the rental equipment has been picked up.

Cocktail Tables

Once installed, do not transfer or move. (Heavy equipment).
Do not stand or sit on tables.
Protect from direct sun exposure when not in use by using protective covers.
Use table runners, linens, or removable décor only.
Use only LED (fake) candles or enclosed candles (in glass holders).
Wax damage will require professional cleaning or refinishing.
Please remove all food, liquids, plates, and client decorations after the event.
Fully cover all tables to protect from rain, making sure the protective covers reach the ground. Secure them by tying or weighting them to prevent movement from wind.

White Castle Bouncy House

Do not drag or move the bouncy house once it has been set up.
No food, drinks, or bubbles allowed inside the bouncy house.
Wearing socks is mandatory at all times.
No sharp or pointed objects that could cause damage or injury.
No rough play. Diving, flipping, climbing walls, or horseplay are strictly prohibited.
Adult supervision is required at all times. Never leave the bouncy house unattended.
Recommended for ages 0 to 10 years.
Maximum of 1 to 8 children at a time.
For photography purposes only, older children and adults are allowed (maximum 2 at a time).
Do not operate the bouncy house for more than 6 hours continuously.
For balloon installations or décor, do not use tape, double-sided tape, or adhesives. Use 260 balloons (long balloons) to secure décor without damaging the surface.
Keep the bouncy house clean and free from dirt, food, liquids, grass, marks and debris.
In case of rain, disconnect the blower and move it to a covered, dry area to prevent damage or malfunction.
Do not use the bouncy house during pool activities or water play.

2. Pick Up Details

Rentals must be re-stacked, cleaned, and ready for pick-up as delivered (garage on the mat).
For heavy, delicate, or decorative equipment, please leave items as originally set up.
The customer must be present during the entire delivery and pick-up window.

3. Return Conditions

Items must be returned clean and in the same place and condition as delivered. Any damage, breakage, stains, missing items, or excessive dirtiness may result in repair or replacement charges according to our Terms & Conditions.

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Equipment Care Guide

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